Index..
.. 1
Company
Contact Information
..
..
.. 2
Transmittal
Letter
.
3
Office
Location and Personnel.
.
.
4
Key
Personnel and Design Team.
..
5
Summary
Statement
6
Summary
.
7
Management
Plan
..
..
8
-- 9
Cost
Control
10 -- 11
Construction
Observation & Contract Administration
..
11
Equal
Opportunity Employer, Current Schedule,
Insurance
. 12
Proof
of Insurance
. 13
Proof
of Registration
.. 14
Current
Technology..
15
Typical
Engineering & Surveying Services
. 16
Project
Experience
. 17 -- 23
Clients
...
.
.
..
24
References
..
25
Resumes
.
.
26 - 40
PH: 479-442-9350 3561 North College, Fayetteville AR 72703 Fax: 479-521-9350
3561
No. College / Fayetteville, AR 72703
PH:
479-442-9350 / FAX: 479-521-9350
Company Contact information:
|
Company Name: Bates &
Associates, Inc. Phone: 479-442-9350 |
|
|
Address: 3561 North College Fax: 479-521-9350 City:
Fayetteville e-mail:
geoff@nwabatesinc.com State:
Arkansas Web Site:
www.nwabatesinc.com Zip Code: 72703 Tax ID: 20-3676381 Engineering Contact: Geoffrey Bates Surveying Contact: Derrick Thomas |
|
|
|
|
e-mail: geoff@nwabatesinc.com
OFFICE LOCATION
& PERSONNEL
Bates & Associates is a professional civil engineering, consulting and land surveying firm located in Fayetteville, Arkansas. Bates & Associates was formed to meet the increasing demand for civil engineering and surveying services in the region. Our goal is to be the finest provider of site-design/civil engineering and land surveying services available. We may not be the biggest in the industry, but every day we work to be the best
Bates & Associates seeks to produce efficient projects by utilizing advanced technology and straight-forward project management. Successful management techniques are a result of motivated staff and taking the time to train our personnel. Bates & Associates employees can take advantage of their different specialties and offer a more complete service to their individual clients.
At Bates & Associates, every project is prioritized from start to finish because we want to see your developments succeed. Our clients can be confident in our competitive edge and effective project management because we know that making a positive impact on the community is a goal we can accomplish together.
The Bates & Associates staff consists of 16 employees including Professional Civil Engineers and Engineering Interns, Professional Land Surveyors and Land Surveyors in Training, CAD Technicians, four survey crews, Construction Inspectors, and various administrative personnel.
President of Engineering President of Surveying
Geoffrey Bates, P.E. Derrick Thomas, P.L.S.
Vice- President
CAD / Staking Supervisor
Terry Graven
Project Managers Engineering Project Managers Surveying
Chris Waller, E.I.T. Bryan Bunch, P.L.S.
Kashi Kumar, M.E.,E.I.T.
CAD Technicians Survey Crews / Inspector
James Geurtz, E.I.T. Tim West
Tim McCormick Jose Rios
Jason Nation
Office Staff
Jason
Young
Emmie Roberts Justin
Reed
Sarah Elmore
Key Personnel of
the Design Team
Bates &
Associates assigns a
dedicated staff to each project. A
dedicated staff allows for consistency in the interface with other team
members, as well as allows our field and office personnel the opportunity to
develop a familiarity with specific project elements and familiarity with
client preferences in approaches to problem solving and engineering needs. Staff assignments typically include a Principal Engineer or Surveyor responsible
for quality control; Project Manager for both Engineering & Surveying
responsible for the technical and quality review of the field data and the
production of plans and specifications.
The project manager is also responsible
for all communication with the Client, Construction Superintendent, daily
coordination and scheduling of office staff and field survey staff, data
review, report generation and project meetings; Engineering Technicians are responsible for AutoCAD
drafting; Inspectors are responsible for observing field testing, daily diary
and daily field report generation.
Typically,
Bates & Associates, will designate a single professional (the Project
Manager) to be responsible for providing the client with the needed technical
services, data management, budgeting, scheduling, invoicing, cost tracking, and
state reimbursement activities. The Project Manager serves as the primary
source of client contact and coordinates project resources and activities. The
Project Manager is responsible for ensuring that the staff assigned to a
project, complete the work as specified within budget and on time.
The
individuals selected to execute projects have the necessary credentials and
experience to perform and complete the field and office activities. Each
position has a description of the duties and expectations. In addition, each
person acts as an integral part of the team. As such, each contributes to the
production of the overall service.
See the attached resumes for experience of each professional.
The design team for this project will be:
Principal Engineer: Geoffrey Bates, P.E.
Eng. Project Manager: Chris Waller, E.I.
Engineering Technician: James Guertz, E.I.
Inspector: Jason Nation
Principal Surveyor: Bryan Bunch, P.L.S.
Surveying Project Manager: Derrick Thomas, L.S.I.T.
Survey Technician: Terry Graven
Party Chief: Tim West
Instrument Man: Jose Rios
Rodman: Jason Young
SUMMARY STATEMENT: Bates & Associates, Inc. is
experienced and well qualified to provide engineering and surveying services
for the items selected below.
1)
THE FOLLOWING
OPTIONS, APPROPRIATELY APPLY TO THE PROPOSING FIRM:
|
____ Airport |
____ Parking Decks |
|
____ Bridges |
____ Parking Decks with mixed use |
|
____ Civil/Structural
Design |
X
Storm Water Management |
|
X
Construction Management |
X
Street Intersection Improvements/Design |
|
X
Drainage Design, Analysis, and Planning |
____ Structural Design |
|
___ Electrical |
____ Structural Design: Emph in Fire Stations |
|
___ Environmental Water Services |
____ Structural Design: Emph in Police Stations
|
|
X
Floodplain Services |
X
Surveying |
|
X
GIS Mapping |
____ Testing Services: Materials |
|
X
Hydraulics |
____ Testing Services: Soil |
|
X
Hydrology |
____ Traffic Studies |
|
X
Master Planning: City/Government |
____ Value Engineering |
|
X
Master Planning: Parks |
X
Wastewater Design |
|
X
Master Planning: Streets |
____ Wastewater Management |
|
X
Master Planning: Wastewater |
____ Water Management |
|
X
Master Planning: Water |
____ Wetlands |
|
____ Mechanical |
|
|
____ Natural Resource
Planning |
|
2)
I, as an officer of
this organization, am duly authorized to certify the information provided
herein is accurate and true;
Geoffrey H. Bates, P.E. .
Printed Name
__________________________
Signature
President of Engineering.
Title
January 01, 2008 .
Date
SUMMARY
1.
Bates and Associates,
Inc. is a qualified & experienced engineering & surveying firm.
2.
The Qualification
Summary Statement is included on page 6.
3.
The firm has several
years of experience in civil design work and surveying. The work includes streets, drainage, storm
sewer, sanitary sewer, water mains, grading, erosion control, SWPPP, boundary
surveying, topographic surveying and construction staking.
4.
The following is a
brief list of projects including work performed, budget and completion time.
56th Street, Springdale:
(1,500 L.F. of new 5 lane street)
Work
required: Boundary & Topo survey,
vertical & horizontal street design, storm drainage design,
sewer main
relocation, construction management and inspection, cost estimating
Estimated
Cost: $592,987.00
Actual
Cost: $600,000.00
Estimated
Completion Time: Eight Months
Actual
Completion Time: Seven Months
Bliss Street Extension, Centerton (800 L. F. and intersection
realignment)
Work
required: Boundary & Topo survey,
vertical & horizontal street design, drainage design,
storm sewer design, construction staking, construction
management and
inspection, cost
estimating
Estimated
Cost: $125,000.00
Actual
Cost: $115,000.00
Estimated
Completion Time: Three Months
Actual
Completion Time: Four Months
Clabber Creek Phase II Subdivision
(27 acres with 88 lots)
Work
required: Boundary & Topo survey,
vertical & horizontal street design, drainage design,
storm sewer design,
water & sewer main design, construction management and
inspection, cost
estimating
Estimated
Cost: $1,584,000.00
Actual
Cost: $1,672,000.00
Estimated
Completion Time: Eighteen Months
Actual
Completion Time: Fifteen Months
Maple Glenn Subdivision (37 acres
with 117 lots)
Work
required: Boundary & Topo survey,
vertical & horizontal street design, drainage design,
storm sewer design,
water & sewer main design, construction management and
inspection, cost
estimating
Estimated
Cost: $2,223,000.00
Actual
Cost: $2,164,500.00
Estimated
Completion Time: Fourteen Months
Actual
Completion Time: Thirteen Months
5.
Resumes are attached.
See page 26
6.
See page 8 - 9 for the
firms planned approach to each project.
7.
Would only use another
consulting firm for Geotech and Structural
8.
The firm has engineers
registered in the state of Arkansas on staff.
9.
The firm has land
surveyors registered in the state of Arkansas on staff.
MANAGEMENT PLAN
Proper
construction administration is essential for the successful implementation of
any well designed project. Our staff maintains a balance between the conceptual
and the practical. Our Team can provide
a turn-key program including the day-to-day administration of daily inspection,
paperwork processing, routine meetings, and daily interface with each
contractor and other project team members.
The
management staff is comprised of a Principal Engineer and Surveyor and the
Project Managers. The management staff
is responsible for overall contract administration and management services
comprised of coordination of field services and engineering analysis and design
duties, preparation of project report reviews, field observation, scheduling,
cost control, project documentation, project task order review, document
clarification and change order negotiation and issuance, claims control and
administration, coordination with affected outside agencies and community
relations. Bates & Associates routinely has provided a variety of these
services for private and commercial developments throughout Arkansas. Each project will be under the supervision
of a Professional Engineer or Surveyor, registered in the State of Arkansas who
will review all professional services and documentation.
Our
management process is designed to impact every aspect of the project and to
involve every team member, from project management to support personnel, in the
achievement of quality through continuous improvement of our performance. Our
overall intent is to provide an environment of trust, cooperation, and
communication
to develop and motivate employees to be creative and take ownership of all
aspects of their work, including problem identification and resolution,
implementation of performance improvement ideas, and maintaining client
satisfaction. Quality Assurance is one aspect of Bates & Associates total
quality approach to business. Quality
Assurance practices and principles will be applied to all work performed and
will be carried out by both the project managers and the principal engineer or
surveyor.
As a part of
the quality control process, the review of completed project plans,
specifications and reports are conducted with our project manager, staff
engineer and technical staff within the design team. Inconsistencies found in
plans, specifications or surveys, clear or potential, are discussed with the
design team and submitted for written clarification. Bates & Associates
inspectors, during testing and inspection, report all discrepancies to our
project manager who interpret and assess the seriousness of the situation and
reports to the specific project leader, typically the principal engineer. The
deficiency is usually resolved at the time of reporting with immediate written
follow-up to the specified project team. Items of non-compliance are brought to
the attention of the architect, engineer, owner and contractor, who either
resolve the deficiencies or accept them as the as-built condition.
Project managers at Bates & Associates use Microsoft Excel to prepare the initial and follow up short interval schedules for each project. This software is in a network application which allows our project teams to keep up to date on the project status and critical scheduling issues. At the beginning of the Design Phase, a preliminary schedule is prepared; with an anticipated start date, critical dates for the submittal of plans and specs for various agencies, and the final completion date. As the project progresses through the Design Development phase the schedule will be updated as necessary until it is finalized and bids are released.
Our diverse
staff of professionals is one of our greatest assets. Our people care about
their work and their relationships with clients. We foster two-way communication
between employees and management by developing relationships of trust, mutual
respect, and valued opinions. From
planning to completion, each project is personally handled by people who know
our clients and their businesses. Our staff of engineers, surveyors and
professionals provides clients with practical, cost effective engineering
solutions.
STRATEGIC PROJECT APPROACH / MANAGEMENT PLAN
· Establish Client Goals for Development, Contract
Review
- Initial Meeting and Preliminary Deadlines set
· Initial Site Analysis and Feasibility Study
- Project walk through & review of existing documents
- Review by Project Manager
· Survey & Concept Phase
- Boundary and topographic survey
- Establish agency standards & create Concept design for Owner Review
- Present to Owner various design approaches to maximize profitability
- Agency briefings and discussion of pertinent policies
· Refinement of development needs & preliminary
cost estimates
- Establish project construction links and future Development needs
- Agency meetings and review finalized policies and design guidelines
· Preliminary Plan Development & Agency Review
- Existing infrastructure location and incorporation into Preliminary Design
- Environmental issues affecting Development
- Facility layouts/details/cost estimates
- Design presentation and submittal to Authorized agencies
· Final Plan Development & Approval by
Authorizing Agencies
- Infrastructure Design finalized and approved by Authorized agencies
- Environmental issues accounted for
- Facility layouts/details/cost estimates
- Design presentation and second submittal
· Production of Final Design
- Define all requirements for document preparation
- Draft final plans/details and specifications
- Final revisions and submittal of required permit applications
- Final submittal to authorized agencies
· Implementation and Administration
- Agency sign-off/coordination
- Advertisement and point of sale open to Owners
- Receive and review bids
- Contractor selection
- Construction management and inspection with agency cooperation
· Project Close Out
- As-built Construction plans
- Conclusion and assessments
COST CONTROL
Bates & Associates recognize that in todays marketplace of competing demands, modern project managers have a difficult and challenging position. The role that they undertake is complex and varies from managing the cost, to scoping the project to completion, policing timelines, ensuring health and safety considerations as well as establishing communications between all stakeholders. The risk element is often managed on behalf of their clients, their own team and others involved in the process. They will be judged on their ability to fully deliver the agreed business benefits safely, on-time and on-budget
The management at Bates & Associates is closely involved with day to day progress, in order to retain control over time, budgeting, personnel costs, and administrative costs. Project managers give weekly updates to clients and team members. The updates allow progress to be evaluated and are used to update scheduling. Time budgeting is established at key points in a Projects life, to alert project managers to overages in design time and allow them to initiate timely solutions to design limitations or constraints.
Bates
& Associates has years of cost control plans that
clearly establish standards for all aspects of our practice. Bates &
Associates has experience encompassing construction cost controls throughout
project design, specification, bid evaluation, contract administration,
construction inspection and technical oversight of construction.
Bates
& Associates differentiates itself from other consulting/engineering firms
in that we firmly believe that the success of any construction project revolves
around solid, pro-active construction management. Most construction projects
require completion within specifications, at a relatively rapid pace with
minimal delays and minimal disruption to business operations. Bates &
Associates project experience and management approach assures a timely and
successful construction project.
Bates
& Associates cost control procedures begin from the early stages of
preliminary design and continue throughout the entire project duration. Upon
development of the project bottom line Bates & Associates staff, ensure
that construction costs are monitored and maintained throughout the
construction phase. Bates & Associates project team will help determine the
final budget by using our customized estimating program. Every project has to
start correctly in order to run smoothly throughout the pre-construction and
construction phases. We present construction cost estimates at all phases in as
much detail as possible.
One of the many advantages to the construction management process is our value engineering. This is where most of the cost savings occur. During this process the project team examines the developing drawings to create the conceptual budget and starts the cost control procedures, which are determined in the pre-construction meeting. During design team meetings Bates & Associates will suggest what alternate, more cost-effective options could be used in the construction phase while not jeopardizing the integrity of the project. As the team studies the drawings we will also be able to comment on the construction feasibility of the design and determine the scheduling aspect of the project. This helps us shape a set of balanced expectations and keep the project process as linear as possible. It can also reduce the chance to circle back for a costly redesign. Do it once is another way to look at it. After all, were most effective if we solve difficult issues before they become problems.
At Bates & Associates we believe effective cost controls are necessary to succeed. To keep a project on budget and on time is only the beginning. Operative cost controls help architects, engineers, contractors, and owners:
· meet all functional objectives
· balance quality with expediency
· reduce risk and prevent claims
· enhance reputations
· stay in business.
At Bates & Associates, our first line of defense in controlling costs is to know what is being built and why. Defining the project and setting expectations is a serious